Specgen
Specgen analyzes tender documents, helps bid teams draft responses, and checks conformity against requirements before submission. It is designed for organizations that need to run AI processing in their own infrastructure or an Air-Gapped network.
Who it's for
- Bid and proposal teams handling large or complex consultation dossiers that need requirement extraction, response drafting, and pre-submission compliance checks.
- Defense, nuclear, aerospace, energy, and critical-infrastructure teams whose tender work requires confidential or Air-Gapped deployment.
- Public and private buyers who need to analyze tender documents, compare received offers, and use an evaluation grid.
Not the right fit if…
- Teams that need a hosted SaaS platform: Specgen is described as deployed exclusively On-Premise or Air-Gapped.
- Air-Gapped teams that require direct synchronization with SharePoint Online: the page states that this synchronization is not performed.
How it fits your workflow
Import consultation documents in PDF, Word, Excel, or PowerPoint format. Specgen extracts key information, requirements, evaluation criteria, and inconsistencies, and can support a Go/No-Go decision.
Use an approved plan or the organization's knowledge base to draft responses in Word documents or Excel questionnaires. Teams can also ask the assistant questions about the tender, response, or knowledge base; answers cite sources.
Submit a draft to BidMatching for requirement-by-requirement and evaluation-grid checks. Review scores, cited evidence, gaps, and recommendations, then make and approve changes as a team. Processing runs in the chosen On-Premise or Air-Gapped environment.
Pricing
The vendor doesn't publish prices. Check with Specgen directly.
Prices checked on Oct 29, 2026 from the vendor's site. They can change; confirm before you buy.
Key features
- Tender document analysis
- Import PDF, Word, Excel, and PowerPoint consultation documents, including RC, CCTP, and CCAP files. Specgen summarizes documents and identifies key information, evaluation criteria, requirements, inconsistencies, and Go/No-Go considerations.
- AI-assisted bid drafting
- Generate a response from a plan approved by the team or draft directly in Word documents and Excel questionnaires, using the organization's knowledge base.
- BidMatching compliance analysis
- Compare a draft response with each tender requirement and the evaluation grid. The tool provides scores, cited sources, identified gaps, and recommendations for strengthening the response.
- Source-cited AI assistant
- Ask questions about the tender documents, a response, or the knowledge base. The page states that answers cite their sources.
- Human review and approval
- Teams trigger each analysis, drafting, or review action and can edit, comment on, assign, and approve the generated content.
- On-Premise and Air-Gapped deployment
- Deploy Specgen in the organization's infrastructure or an isolated network. Air-Gapped operation is designed to work without an Internet connection, with models and processing running locally.
Works with
- Microsoft Entra ID (Azure AD)
- SharePoint
- Microsoft Azure and AWS
Limitations to know
- Specgen is described as available exclusively through On-Premise or Air-Gapped deployment; the page does not describe a hosted SaaS option.
- Air-Gapped environments do not directly synchronize with SharePoint Online.
- Infrastructure sizing is determined during scoping and depends on user count, document volume, performance expectations, availability needs, and security constraints.
Alternatives to consider
-
Winify AI
Choose it if you are a government contractor on a lean proposal team looking for solicitation requirement extraction, compliance scans, and source-backed first drafts for bid packages.
Getting started
Infrastructure sizing depends on the number of users, document volume, expected performance, availability needs, and security constraints. CPU, GPU, memory, and storage are defined during scoping.
- Request a demonstration and describe the organization's tender workflow and security constraints.
- Arrange a discovery phase to validate use cases, performance, sizing, and integration needs.
- Define the deployment with IT and security teams, then configure access and the knowledge base.
- Import tender documents and review the generated analysis, draft responses, and compliance findings.
Frequently asked questions
What document formats does Specgen support?
Specgen supports PDF, Word (.docx), Excel (.xlsx), and PowerPoint (.pptx) files.
Does Specgen use external AI APIs or services?
No. The page states that Specgen's operational workflow does not require external AI API calls; models, OCR, indexing, retrieval, generation, and compliance analysis run in the organization's environment.
Can Specgen work without an Internet connection?
Yes. The Air-Gapped version is designed to operate without an Internet connection, with document analysis, OCR, indexing, knowledge-base search, response generation, and compliance checking performed locally.
Can Specgen connect to company SharePoint?
A SharePoint connection may be configured in On-Premise environments, subject to the organization's architecture, access rights, and permitted data flows. Air-Gapped environments do not directly synchronize with SharePoint Online.
Which languages does Specgen support?
The page lists English, French, Spanish, Italian, German, and Danish, and says the AI can process tender documents and respond to requirements in these languages.
Can an organization evaluate Specgen before committing?
Yes. A discovery phase can be arranged in a dedicated environment that fits the organization's security constraints. It can be used to validate use cases, measure gains, define sizing, and prepare integration; a controlled technical validation may precede an Air-Gapped installation.
What infrastructure is needed?
Sizing depends on the number of users, document volumes, expected performance, availability needs, and security constraints. Specgen can be deployed on physical or virtual servers, with CPU, GPU, memory, and storage requirements defined during scoping.
How are Air-Gapped updates handled?
Updates are prepared as transferable packages and deployed according to the organization's approved procedures. The process may include integrity checks, prior validation, and work by authorized personnel, without an automatic Internet connection.