VoiceCap

VoiceCap

VoiceCap is an AI meeting notetaker for teams that records in-room or joins online calls, transcribes meetings with speaker separation, and produces searchable summaries, decisions and action items — with EU data storage and privacy-first controls.

VoiceCap is ai tools software teams evaluate for voice & speech. Use this page to review pricing, integration signals, and the best alternatives before you commit.

Freemium API Enterprise 80/100
One of 98 tools in Voice & Speech
Added 1 month ago
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Quick Overview

Best for: Voice & Speech

What it does

AI Tools software for decision-makers comparing workflow fit and alternatives.

Best fit

Voice & Speech

Pricing snapshot

Freemium from €0 forever

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VoiceCap is an AI-powered meeting notetaker designed for teams and organisations in Europe. It records in-person meetings from mobile apps or desktop, joins online calls (Zoom, Google Meet, Microsoft Teams, Webex), or ingests uploaded audio/video files, then transcribes conversations with speaker separation and produces AI summaries, decisions and action items. The product is positioned for business use with workspace-level archives, role-based sharing, search across transcripts and projects, and EU data storage and privacy commitments.

VoiceCap emphasises security and data controls: recordings and transcripts are stored in EU data centers, encrypted in transit and at rest, not used to train AI models, and deletions are permanent. The product offers free and paid plans priced per person who records (capture seats), with features such as calendar auto-recording, exports, and MCP access so external AIs (Claude, ChatGPT) can query meeting content read-only.

The AI notetaker for meetings in your language Discussion | Link

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Key Features

In-room recording

Record meetings directly from the VoiceCap web, iOS or Android apps by pressing record.

Automatic joining of online calls

The VoiceCap note taker can join Zoom, Google Meet, Microsoft Teams or Webex calls and capture them automatically when connected to your calendar.

File upload

Upload audio or video files (MP3, M4A, WAV, MP4, MOV) and import recordings for transcription and speaker separation.

AI transcription with speaker identification

AI transcribes meetings with speaker separation, timestamps and industry-leading accuracy across European languages.

Summaries, decisions and action items

Automatic AI-generated summaries, extracted decisions and action items (with owner and due date) linked to the exact moment in the transcript.

Searchable team archive

One archive for the whole team: meetings are organised into projects, search covers transcripts, summaries and decisions, and search hits link to the timestamped moment.

EU storage and privacy-first policies

Data stored in EU data centres, encrypted in transit and at rest, processed only to return transcripts/summaries and not used to train AI models.

Multilingual support

Supports 100+ languages with automatic detection.

Exports and integrations

Export meeting content as Markdown or plain text and add VoiceCap as an MCP server so external AIs (e.g., Claude, ChatGPT) can answer questions from your meetings (read-only access).

Pricing

Free Tier Available

Free plan: €0 forever with 300 free minutes, 1 capture seat and unlimited free viewers.

Free

€0 forever
  • 300 minutes total
  • 1 capture seat
  • Unlimited free viewers
  • Meeting bots for Meet, Zoom, Teams and Webex

Pro

€29+VAT per capture seat / month
  • 1,000 minutes per seat each month
  • Add and drop seats as the team changes
  • Unlimited free viewers
  • Advanced permissions: groups, roles, share links

Business

€49+VAT per capture seat / month
  • Unlimited recording and transcription
  • Owner oversight of every meeting
  • Priority support
  • Unlimited free viewers

Use Cases

Team meeting capture and notes

Record or auto-join recurring team meetings to generate transcripts, summaries, decisions and action items that are searchable and linked to moments in the audio.

Client syncs and vendor reviews

Capture client calls and vendor reviews for accurate records, follow-ups and to surface commitments across multiple meetings.

Company knowledge and project memory

Store meetings in a workspace archive that organises meetings into projects and lets teams search across transcripts and decisions as a company memory.

AI-enhanced meeting queries

Expose meeting content to external AIs via MCP so tools like Claude or ChatGPT can answer questions about past meetings with links to the source moments.

Integrations

Zoom

VoiceCap's note taker can join Zoom calls automatically to record and transcribe them.

Google Meet

Automatic joining and recording of Google Meet calls; calendar integration for auto-recording.

Microsoft Teams

VoiceCap can join Teams calls automatically to capture meetings.

Webex

VoiceCap's note taker supports joining Webex calls to record and transcribe.

Google & Outlook calendars

Connect calendars to enable automatic recording of scheduled meetings.

Claude / ChatGPT (via MCP)

MCP access so external AIs can query meeting content read-only and return answers with links to the source moment.

Benefits

Saves time by automating transcription, summaries, decisions and action-item extraction.
Keeps data in the EU with encryption and GDPR-related safeguards.
Makes meeting content searchable and linkable to exact moments, improving follow-up and accountability.
Supports 100+ languages and speaker separation for multinational teams.
Flexible capture options: in-room recording, calendar-connected auto-join, and file upload.

Limitations

Free plan includes only 300 minutes total; Pro seats have a 1,000-minute/month cap per capture seat while Business removes the cap.
Enterprise features such as SSO, SCIM provisioning, configurable retention and audit log exports are on the roadmap and not yet generally available.

Frequently Asked Questions

Can VoiceCap join my online meetings on Zoom, Google Meet, or Teams?
Yes. The AI note taker joins Zoom, Google Meet, Microsoft Teams or Webex calls automatically when configured; calendar connection enables auto-recording.
Can I export or download my meetings?
Yes. You can export meeting content as Markdown or plain text and store original recordings.
Can I use VoiceCap from Claude or ChatGPT?
Yes. Add VoiceCap as an MCP server and your AI (Claude or ChatGPT) can answer from your meetings in a read-only way, seeing only what you can see.

Getting Started

  1. 1 Sign up for a VoiceCap account and start the Free plan (300 free minutes, no card required).
  2. 2 Install the mobile app or use the web app and press record to capture an in-room meeting, or connect your Google/Outlook calendar to enable automatic recording of online calls.
  3. 3 Upload existing audio/video files if needed, then review AI-generated transcripts, summaries, decisions and action items; share or export as Markdown/plain text.

Support

email

Contact sales and support via [email protected].

demo

Request a demo or talk to the team via the 'Book a demo' / 'Talk to us' actions on the site.

docs

Product docs and FAQ available from the site navigation (Docs, FAQ).

API

Available: Yes

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