billabex

billabex

Billabex is a B2B AI debt collection agent that automates invoice follow-ups: it sends preventive reminders, converses and negotiates with debtors, and escalates to your team only when needed to recover payments while preserving client relationships.

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#450 in AI Agents (450 tools)
Added 0 year ago
Data reviewed Jul 16, 2026

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Quick Overview

Best for: AI Agents

What it does

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billabex

Billabex provides an autonomous AI agent focused on invoice collection for businesses. It performs preventive reminders before due dates, follows up after due dates, manages conversations with customers in a tactful and adaptive way, and escalates to your team only when necessary. The product is aimed at companies and finance teams that want to reduce days sales outstanding (DSO), free up staff time, and preserve customer relationships while improving cashflow predictability.

Billabex integrates with invoicing tools and ERPs to sync invoices automatically and offers dashboards and reports so finance teams can monitor receivables and optimize collection processes. Onboarding is presented as a short flow: request a demo, connect invoices, and customize the virtual agent's identity and tone.

AI-powered automated invoice collection and payment reminder solution.

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Key Features

Autonomous AI agents

AI agents that follow up, converse and negotiate with customers like a collections manager, handling the full reminder lifecycle and only calling on you when needed.

Preventive and adaptive reminders

Friendly preventive reminders sent before due dates and adaptive post-due follow-ups that adjust tone and timing per debtor.

Conversation handling and negotiation

Agents answer customer questions, negotiate payment dates and terms, and preserve client relationships through tactful messaging.

Multilingual communications

Supports conversations in 80+ languages (multilingual conversations).

Dispatch & routing

Automated analysis and routing to the right contact using complexity analysis, smart escalation and dynamic routing.

Task management & integration with teams

Automatic task creation and assignment for finance and collection teams with scheduled calls, internal validation and action tracking.

Monitoring & continuous improvement

Autonomous agent that learns from context, computes optimal balances, dynamically adjusts reminder plans and provides dashboards and reports.

Native integrations & API

Direct integrations with invoicing software and ERPs, plus an API and custom connectors to connect invoices automatically.

Pricing

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Use Cases

Reduce DSO and improve cashflow

Automatically follow up on invoices and negotiate payments to shorten days sales outstanding and free up net cash flow.

Free finance teams from manual reminders

Replace manual email chasing with an AI agent that handles reminders, replies and escalations so managers and CFOs save time.

Preserve customer relationships while collecting

Use tactful, personalized messages and negotiation to collect payments without damaging client relationships, avoiding aggressive agency interventions.

Integrate with billing systems for automated collection

Connect invoices via API or give access to billing tools so follow-ups are created automatically and routed appropriately.

Integrations

Pennylane

Native integration to sync invoices from Pennylane.

NetSuite

Native integration to connect NetSuite invoicing and ERP.

Zoho

Integration to retrieve invoices from Zoho.

Sage

Integration to connect invoices from Sage.

Chargebee

Integration to handle subscription/billing invoices from Chargebee.

Odoo

Integration to retrieve invoices from Odoo.

Sellsy

Integration to connect Sellsy invoicing.

ChatGPT & Claude

Listed AI integrations (third-party models) alongside Billabex's own API/connectors.

Billabex API & custom connectors

API, MCP Server and custom connector options to integrate with other billing systems on request.

Benefits

Reduced DSO and faster collections (example: 'reduced her DSO by 12 days').
Time savings for finance teams (example: 'freed up 6h per week').
Preservation of client relationships through adaptive, tactful communication.
More predictable cashflow and improved working capital management.

Limitations

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Frequently Asked Questions

What is Billabex?
Billabex is an automated reminder management solution using artificial intelligence to optimize your invoice collection. It personalizes reminders and intelligently answers your customers' questions with tact and diplomacy.
How does Billabex automate payment reminders?
Billabex uses AI to send payment reminders via email. It personalizes messages and chooses the most effective communication channel based on each customer's payment behavior.
How can I personalize my Billabex virtual agent?
You can assign a first name, last name, and email address to your Billabex virtual agent and adjust its personality, writing style, and tone to match your company's image.
What types of invoices can Billabex handle?
Billabex can handle all types of invoices. It can receive invoices by API or connect directly to your billing tool to retrieve them automatically.
How does Billabex analyze payment behaviors?
Billabex's AI analyzes past payment data for each customer to predict future behaviors and optimize reminder strategies, reducing payment delays and improving collection rates.
Is Billabex compatible with my current billing software?
Yes, Billabex is designed to integrate easily with most billing software. You can give it access to your billing tool or send it invoices by email.
How can I track the effectiveness of Billabex reminders?
Billabex offers clear dashboards and detailed reports that allow you to track client receivables, unpaid invoices, and other key performance indicators.
Does Billabex respect my customers' data confidentiality?
Yes, the confidentiality and security of your customers' data are a priority. Billabex uses advanced security protocols to protect sensitive information and complies with current data protection regulations.
How do I start using Billabex?
To start, request a demo via the website. A member of the Billabex team will contact you to guide setup and personalization of your virtual agent.

Getting Started

  1. 1 Request a demo via the Billabex website so a team member can guide setup.
  2. 2 Connect your invoices by emailing them to Billabex or granting access to your billing tool/ERP (API or connector).
  3. 3 Customize your virtual agent (assign name, email, personality, writing style and tone) and let the agent create personalized follow-up plans.

Support

Request a demo

Start the onboarding by requesting a demo on the Billabex website.

Help Center / Docs

Help Center and resources are listed on the site for guidance (Help Center link on site).

Contact

Contact Us page for direct inquiries and sales/support contact.

API

Available: Yes

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