rapidscan-ai
RapidScan.AI is an AI-powered document automation platform that extracts, validates, and structures data from invoices, POs, delivery notes and other business documents via WhatsApp, email, or portal uploads, and integrates the results with ERPs and accounting systems.
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Quick Overview
Best for: Business Operations
What it does
Automation software for decision-makers comparing workflow fit and alternatives.
Best fit
Business Operations
Pricing snapshot
Free from $0/Per Month
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rapidscan-ai
RapidScan.AI is a document processing and management platform designed to automate the capture, extraction, validation, and delivery of structured data from business documents such as invoices, purchase orders, quotations and delivery notes. Users can submit documents via a mobile-first capture bot (WhatsApp), email forwarding, or direct upload to the RapidScan Portal. The platform targets businesses running multiple ERPs and accounting systems and offers centralized team management, industry-standard security, and real-time processing to accelerate order-to-cash and AP workflows.
The product is positioned for a wide range of professional users including manufacturing, distribution, accounting and finance teams, logistics and supply chain, SMBs, construction and field operations, procurement and operations, and IT/automation teams seeking to reduce manual data entry and integrate structured document data into ERPs and analytics.
AI-powered document processing and management for efficient workflows and data extraction.
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Claim this listing for $29Key Features
Mobile-First Capture Bot
Accept documents via WhatsApp, Gmail, or other preferred platforms; users can send invoices directly to a WhatsApp number and the bot funnels the data for processing.
AI-Powered OCR & Data Extraction
Intelligent OCR detects and extracts key invoice and document fields (Invoice No, Date, Amount, Vendor, line items) automatically with accuracy and speed.
Smart Email Ingestion
Register an account to receive a dedicated RapidScan email address (e.g., [email protected]); the system auto-detects attachments, downloads them, and extracts structured data.
RapidScan Portal Upload
Web portal where users can upload PDF or image files (PDF, PNG, JPG), review, manage, and export extracted data from a single dashboard.
Seamless ERP & Accounting Integration
Integrates with popular ERPs and accounting systems and supports custom webhook integrations to push structured results into downstream systems.
Centralized Team Management
Multi-user workspaces with access control for teams to access, review, and manage records collaboratively.
Security & Compliance
Files and extracted data are encrypted in transit and at rest, with access restricted to authorized workspaces, full audit logs, and optional regional data storage.
Real-time Processing
Lightning-fast AI processing that returns structured data instantly to reduce order-to-cash bottlenecks and manual workflows.
Pricing
Free plan with 10 free credits, basic OCR processing, WhatsApp & email integration, and access to the RapidScan Portal.
Free
$0/Per Month- 10 Free Credits to Get Started
- Basic OCR processing
- WhatsApp & Email integration
- Access to RapidScan Portal
Basic
$10/Per Month- Receive 100 Credits
- Basic OCR processing
- WhatsApp & Email integration
- Access to RapidScan Portal
Pro
$80/Per Month- Receive 1000 Credits
- Advanced OCR processing
- WhatsApp & Email integration
- Access to RapidScan Portal
Use Cases
Accounts Payable Automation
Automatically ingest invoices from email or WhatsApp, validate totals and line items, and forward structured results to ERP systems to cut manual AP entry and reduce exceptions.
Order-to-Cash & Sales Document Capture
Extract and validate orders, quotations and delivery notes to accelerate order processing and ensure ERP systems have clean, structured records.
Field & Construction Team Uploads
Field teams can upload photos or PDFs directly into the portal for instant extraction and structuring of data, enabling faster field-to-office workflows.
Multi-ERP Synchronization
Consolidate document ingestion and deliver structured data across businesses running multiple (20+) ERP instances via integrations and webhooks.
Integrations
Document capture via a WhatsApp bot (send invoices to +60 10-836 6750) for immediate extraction and reply.
Email ingestion using a dedicated RapidScan address ([email protected]) that auto-detects attachments and extracts data.
ERP & Accounting Systems
Pre-built integrations and support for popular ERPs and accounting platforms including Tally, Odoo, SAP, NetSuite, Zoho Books, QuickBooks, and Xero, plus custom webhook integrations.
Benefits
Limitations
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Frequently Asked Questions
How do I send invoices through WhatsApp?
Can I process invoices automatically via email?
Can I manually upload documents to RapidScan?
Which file formats are supported?
Does RapidScan integrate with my ERP system?
How secure is my data with RapidScan?
How fast can we go live with RapidScan?
What does RapidScan cost?
Getting Started
- 1 Sign up / Register an account on the RapidScan Portal to activate email processing and portal access.
- 2 Submit documents via one of the supported channels: send invoices to the WhatsApp number (+60 10-836 6750), forward from your registered email to [email protected], or upload directly in the Portal.
- 3 Review processed results in the RapidScan Portal and connect ERP/webhook integrations as needed to push structured data into your systems.
Support
General and sales contact via [email protected]
demo
Book a Demo via the website's 'Book a Demo' link to see product workflows and integrations.
chat/WhatsApp
Submit documents or questions via the WhatsApp bot at +60 10-836 6750 for immediate processing and responses.
portal
Self-service Portal for uploads, review, and management of processed documents.
API
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