OrbitQuote

OrbitQuote

OrbitQuote is a procurement SaaS that extracts prices from supplier quotes (PDF, Excel, screenshots, WhatsApp messages), normalizes and cross-references items across suppliers, and builds the cheapest per-item purchase map so users can approve and export purchase orders quickly.

OrbitQuote is business intelligence software teams evaluate for business intelligence. Use this page to review pricing, integration signals, and the best alternatives before you commit.

Freemium API Enterprise 80/100
#135 in Business Intelligence (135 tools)
Just launched
Data reviewed Aug 18, 2026

Profile facts come from the vendor source. AiMatch labels unknown pricing or API details instead of estimating them.

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Quick Overview

Best for: Business Intelligence

What it does

Business Intelligence software for decision-makers comparing workflow fit and alternatives.

Best fit

Business Intelligence

Pricing snapshot

Freemium from $6.99 one-time

Next step

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OrbitQuote

OrbitQuote converts supplier quotes—PDFs, Excel files, screenshots, WhatsApp messages and pasted email text—into a normalized, checkable table and a "quote map" that shows the lowest price per item across suppliers. It cross-references equivalent products, builds the optimal per-item mix (showing savings and suggested purchase orders), and exports ready purchase orders to WhatsApp, PDF or Excel. The product is aimed at businesses that either sell (distributors, wholesale, retail) or buy at scale (construction, chains, agribusiness), reducing manual typing and revealing the margin hidden by decision-making based on grand totals.

The service is delivered as a web product with immediate time-to-first-result: create an account, upload quotes and within minutes see the comparison and generate orders. OrbitQuote does not place orders automatically— it proposes the cheapest basket and waits for user approval.

Pull quotes out of PDF, Excel, or images in seconds. Pick what you want to buy and send it back to the supplier in minutes. Native AI, no typing.

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Key Features

Multi-format extraction

Reads quotes as they arrive from PDF, Excel, images/screenshots, WhatsApp photos and pasted email text and extracts line items without retyping.

Automatic normalization & cross-referencing

Cross-references equivalent products across suppliers, normalizes descriptions and prices, and flags the lowest price per item to build the cheapest mix.

AI procurement copilot

AI-driven capabilities for item categorization, tax recognition, recategorization, budget setting and conversational assistance within the product.

Purchase order generation & exports

Generate purchase orders in one click and export to WhatsApp, PDF or Excel for supplier communication.

Token-based billing

Usage charged in OrbitTokens proportional to processing volume (token counts reflect quote size and complexity).

Mobile & real-time updates

Responsive web access with real-time updates and the ability to run comparisons and approvals from mobile devices.

Security & access controls

Data protection features called out on the site: encryption, restricted access and daily backups.

API access (on request)

Business plan notes API access is available on request for integrations or higher-volume workflows.

Inline editing and manual approval

Extracted items are editable inline and OrbitQuote builds suggested baskets but requires the user to check and approve orders.

Pricing

Trial (one-time)

$6.99 one-time
  • 50k OrbitTokens
  • Full access to the product for testing
  • No auto-renewal

Starter (monthly / annual)

$129.00 /mo or $99.00 /mo billed annually
  • ~30 quotes/month (500k OrbitTokens)
  • Single-quote processing, PDF/Excel/images support
  • Automatic tax recognition and item categorization
  • AI procurement copilot, 1-click order generation

Pro (monthly / annual)

$267.00 /mo or $199.00 /mo billed annually
  • ~120 quotes/month (2M OrbitTokens)
  • 4 simultaneous quotes, multiple files per flow
  • Priority support, mobile access, real-time updates

Business (monthly / annual)

$499.00 /mo or $399.00 /mo billed annually
  • ~300 quotes/month (5M OrbitTokens)
  • 10 simultaneous quotes with priority
  • Multiple files per flow, dedicated support
  • API access on request

Enterprise

Custom (priced on captured savings)
  • Custom pricing for high-volume buyers
  • Pricing tracks captured savings rather than file size

Use Cases

Distributors and sellers (quote-to-order)

Speed up quoting to win orders by uploading supplier quotes and responding faster; reduces manual typing so you answer customers sooner.

Wholesale buyers with many SKUs

Compare large quotes with thin margins to find the best per-item prices and preserve margin across big mixes.

Construction and industry procurement

Centralize supplier quotes for site purchases where the best price per item is scattered across multiple suppliers and loses value when decisions are made by total.

Chains, franchises and centralized buying

Capture cents-per-item savings that multiply across many units by normalizing and comparing supplier quotes centrally.

Agribusiness and seasonal bulk buying

Process large-volume inputs and compare suppliers across seasonal procurement cycles to maximize savings per item.

Integrations

WhatsApp export

Send generated purchase orders to suppliers via WhatsApp.

PDF & Excel export

Export orders and reports as PDF or Excel for supplier communication or internal systems.

ERP / XLSX workflows

Export structured XLSX for ERP import (site references structured XLSX → ERP export workflow).

API (on request)

API access is available on Business/Enterprise tiers by request for deeper integrations.

Benefits

Recover hours previously spent typing quotes; upload and compare in minutes.
Increase margin by combining the lowest per-item prices across suppliers rather than choosing by grand total.
Support for many input formats (PDF, Excel, images, WhatsApp) so quotes can be processed as received.
Quick time-to-value: trial and first results in the same session with no setup or item registration.
Flexible billing by tokens to align cost with processing volume and avoid hidden averaging.
Export-ready purchase orders to accelerate supplier communication and reduce manual work.

Limitations

OrbitQuote does not place orders automatically; it suggests a cheapest mix but requires user approval before orders are sent.
Enterprise or very high-volume usage is handled via custom pricing (the largest shelf plan covers 300 quotes/month; volumes above this require Enterprise).
No public customer logos or testimonials are shown on the page due to confidentiality/NDA reasons.

Frequently Asked Questions

Does it work with messages, screenshots and PDFs?
Yes. Messages, screenshots, PDFs and Excel all go in; OrbitQuote organizes.
Why charge by tokens, not by document?
Because it’s more honest. A 'document' can be 1 page or 50 — billing by document hides margin. With tokens you pay for what you actually send: short quote, short bill.
How long to start?
Minutes. Create an account, upload one quote, export in the same session.
Can I edit the extracted items?
Yes. Inline editing right in the table.
Does OrbitQuote buy on its own?
No. It builds the cheapest purchase order and stops there. You check line by line, edit what you want, and only then approve. Nothing goes out without your OK.
Can I cancel anytime?
Yes. No penalty, no paperwork.
Is my data safe?
Yes. Encryption, restricted access, daily backups.
Works on mobile?
Yes. Responsive on any device.

Getting Started

  1. 1 Create an account (sign in / create account on the site).
  2. 2 Upload supplier quotes in any supported format: PDF, Excel, screenshots, WhatsApp photos or pasted text.
  3. 3 Review the generated quote map and normalized table, edit any extracted lines inline, then approve and export purchase orders.

Support

Email support

Email support is listed on Starter tier and across plans for users.

Priority / Dedicated support

Pro offers priority support; Business offers dedicated support; Enterprise engages sales and custom support.

Sales / Contact

Talk to sales link and a Contact entry in the site footer for commercial and enterprise inquiries.

Docs / Demo

Video demo and on-site help content are available (product demo and 'Do the math' calculators).

API

Available: Yes

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